If you are booking onto a voyage as an adult (either as a group or an individual) then your booking is made through Challenge Wales Sales Ltd. All profits from your voyage will be donated to the Challenge Wales charity to support our innovative outdoor education programme at sea.

Terms and conditions (Challenge Wales Sales Ltd)

Challenge Wales takes all possible steps to ensure the safety of all participants on Challenge Wales voyages, the applicant should however understand that sailing can be a hazardous activity and individuals must take responsibility for their own safe behaviour and encourage others to do likewise.  As stated above sailing can be a hazardous activity and Challenge Wales therefore reserves the right to impose age restrictions on some of voyages.  

Medical conditions, physical or learning difficulties, behavioural problems, school/college exclusions, criminal convictions etc  
It is the responsibility of every applicant and/or their guardian to inform the Challenge Wales (CW) project of any medical conditions, prescribed medication, physical or learning difficulties, behavioural problems, school/college exclusions, or criminal convictions involving violence or dishonesty, including but not limited to those conditions covered by the booking form.   
Further information either from the applicant or from a doctor or other professional may be sort by the project to clarify the suitability of an applicant to participate in a voyage.  The applicant would subsequently be advised as to their suitability for any particular voyage applied for and recommendations as to an alternative trip may be made subject to availability.  Usually, the information provided will be no barrier to sailing on “Challenge Wales”, but will allow us to provide appropriate care and support on a voyage that is right for you. Challenge Wales will decline an application where there is serious concern about the safety of yourself or others on board.  
If you (the Applicant) are suffering from a known medical condition or allergy, including Angina, Asthma, Diabetes, Epilepsy, giddy spells or a heart condition, which might suddenly incapacitate you; or you might be pregnant; or you have recently been discharged from hospital, it might be highly dangerous to go to sea.  If in doubt, consult your doctor; and give details to Challenge Wales as required above.
If you are being treated with prescribed drugs for any of the above or other ailments, a doctor’s note will be necessary.  It should state, in plain language, the condition and drugs used.  Your doctor should also advise you of alternative medication in case seasickness renders your regular medication ineffective. 
You must ensure that you are carrying the correct drugs and dosage for the voyage, and that your doctor has advised the appropriate brand of anti-seasickness remedy to take. If you wear spectacles or contact lenses you are advised to bring a spare pair of spectacles for the voyage.
Personal Property  
The Applicant is responsible for his/her property while on board “Challenge Wales” or its tenders.  Any property left on board when the voyage is completed will not be the responsibility of Challenge Wales, and the cost of returning such property, if found, will be at the Applicant’s expense.  
Challenge Wales insurance covers all aspects of its activities should circumstances arise in which the charity is found legally liable.  The charity has arranged insurance through its brokers, Bay Marine Insurance Consultants Limited, copy of which is available on application.  It is the responsibility of the applicant to satisfy themselves as to the level of insurance protection they have in place and to obtain any additional cover, such as travel insurance, that they deem appropriate.  
Policy Conditions and Exclusion  
Carriage hereunder is subject to the rules and limitations relating liability established by the Athens Convention, as enacted in the Carriage of Passengers, and their Luggage, by Sea, Domestic Carriage (Order 1987). As with all polices there are conditions and exclusions and, while these are considered to be standard, we do recommend that applicants read them.   
Travel Cancellation  
Any claim may be notified by telephone and must be confirmed in writing as soon as reasonably possible to :- Challenge Wales,  Crown House, Windsor Road, Penarth, CF64 1JG  

The vessel will be under the command of a Skipper holding as a minimum a commercially endorsed RYA/MCA Yachtmaster Offshore Certificate.  The First Mate will be an experienced person holding an appropriate marine qualification for the voyage being undertaken which would enable him/her to take the role of Skipper should the appointed Skipper become incapacitated. 

Challenge Wales is certified under Category 0 of the Maritime Coastguard Agency’s Code of Practice for Small Commercial Vessels.
Departure and return
The time and port of departure and the time and port of return are given in the Sailing Programme.  It must be accepted that due to circumstances out with the control of Challenge Wales it may be necessary to alter the planned program, every effort will be made to notify the applicant, and revised instructions will be sent if time allows.
Conditions of Booking
a) Failure to disclose relevant information may forfeit your berth, even at short notice.
b) Applicants must be able to swim at least 50 metres in light clothing.
c) Applicants must be free of any known contact with an infectious disease during the six weeks prior to the booked voyage.
d) Applicants under treatment requiring prescribed drugs MUST present the Challenge Wales administration with a Doctor’s Note stating, in plain language, the condition and the drugs prescribed.
e) Challenge Wales can accept no responsibility for any consequences of you failing to take medication as recommended by your doctor.
f) Applicants are under the authority of the Skipper, or his/her agent, at all times during the voyage and are to carry out the duties assigned to them, and comply with his/her instructions at all times.
g) A booking fee equivalent to 25% of the voyage fee is required upon application; the balance of the fee is payable 60 days before departure date.  In the event of the booking occurring less than 60 days before departure then full settlement is required on application.
h) If an applicant is unable to take up their booked voyage for any reason whatsoever they must notify Challenge Wales at once.  If a berth is cancelled more than 60 days prior to the voyage 25% of the fees are payable.  If the cancellation is less than 60 days prior to the voyage 100% of the fees are payable.  Challenge Wales will endeavour to refill the berth with a full fee paying customer and, if successful, will refund the fee paid less a deduction of £20 to cover administration expenses.  If the reason for cancellation is covered by the insurance then the applicant may reclaim the fees from Challenge Wales insurers.
i) An administration charge of £20 will made when applicants transfer their voyage to another date.
j) If Challenge Wales has to cancel a voyage, through their failure or neglect, then the fee paid will be refunded or accepted towards the cost of another voyage during the same sailing season at the request of the applicant. 
k) Fees will not be held over from one season to the next.
l) In the event of Force Majeure Challenge Wales will endeavour to compensate applicants, within reason, by way of offering an alternative to the intended voyage provided any such alternative does not incur additional cost to the charity.
m) Applicants are responsible for their own transport costs to the port of departure and return home after the voyage.
n) The consumption and storage of alcohol on board is in accordance with the Challenge Wales  Drug and Alcohol Policy displayed on the vessel, a copy will be provided in the welcome pack provided on booking or previously from the Challenge Wales office on request. Deviation from this policy is only permitted under exceptional circumstances and authorised by the Operations Director.
o) Conduct considered by the Skipper to be disruptive, contrary to good order or prejudicial to the interests or safety of personnel and/or the vessel, by the applicant, or other participants, shall entitle the Skipper to put ashore the applicant in a port with adequate transport facilities, in all respects at the expense of the applicant and/or parent/guardian, (including the cost of any person escorting the applicant if so required), and without liability to Challenge Wales to make any refund.
p) If the applicant chooses to leave the vessel for any reason before the end of the voyage Challenge Wales will not be liable to pay any refund of voyage fees or travel expenses incurred in returning home.  Any costs incurred by the charity in escorting a minor home will be passed on to the parent/guardian.
q) The Charity reserves the right to modify, curtail, or cancel the voyage in the event of adverse conditions, mechanical problems or other circumstances beyond its control, without recompense.
r) Whilst reserving the right to release information at the discretion of Challenge Wales, however, a policy of confidentiality is maintained.
s) It is the responsibility of Duke of Edinburgh Award participants using their voyage for Residential Project (Gold Award) to bring their record book to the vessel, inform the skipper at the start that they wish to use the voyage as their Residential Project, and ensure that the Skipper completes the record book. Record books must not be sent to the Challenge Wales office and will not be completed after the voyage.

Challenge Wales (Sales) Ltd, Company Reg No.  08049080.  

Document Reference: CWD01 Terms & Conditions (Sales) Rev 2.